(a) The Clerk for the City of Kenai shall be responsible for the development and implementation of a Public Records Management Schedule and Record Retention Policy. In establishing retention periods for each records class, the City Clerk shall be advised by the City Departments as to the administrative/operating requirements for records.

(b) The Clerk for the City of Kenai shall create a record disposal form for documentation of disposal of city records and maintain a permanent log of all record types that have been destroyed, and require department records coordinators to submit a record disposal form prior to record disposal.

(c) The Clerk for the City of Kenai shall cause records stored in computer memory device systems to be reviewed, stored, and destroyed in the same manner and at the same time as if the records were maintained in written, printed, or photographic form.

(d) The Clerk for the City of Kenai may replace any original record which is lost, worn, or damaged, by a certified copy of that record, and the replacement shall be considered an original record for all purposes.