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(a) The City Clerk shall cause to be prepared a Public Records Management Schedule and Record Retention Policy listing each series of public record for which there is an administrative, legal or historical use requirement. The Public Records Management Schedule and Record Retention Policy shall be formatted to provide the following information for each record series:

(1) The authority for any mandated retention period;

(2) The retention period;

(3) The department and office having custodial responsibility for the record;

(4) Any special destruction methods to be employed for sensitive records.

(b) Upon completion of the Public Records Management Schedule and Record Retention Policy, the City Clerk shall submit same to the Council for adoption.

(Ords. 1058-85, 2954-2017)