7.15.020 Purchases Requiring Council Approval.
(a) Every contract for, or purchase of, thirty-five thousand dollars ($35,000.00) or more of supplies, materials, equipment, professional or contractual services shall require the prior approval of the Council. The only exceptions will be:
(1) Utility bills (i.e., electricity, gas, fuel, and telephone);
(2) City’s routine investment purchasing;
(3) Monthly payments for payroll deductions (i.e., income tax, F.I.C.A., retirement, and fringe benefits), including both employer’s and employee’s share;
(4) Authorized debt; or
(5) Monthly contracted janitorial service.
(b) All such exceptions will be paid when they fall due and payments will be ratified by Council at the next regular Council meeting.
(c) Purchase Order Amendments.
(1) Purchase order amendments may not be used to avoid procurement by the competitive procedures established under this chapter.
(2) A purchase order amendment may not be executed by administration without Council approval if the amendment will cause the purchase order, as amended, to exceed:
(i) Thirty-five thousand dollars ($35,000.00); or
(ii) One hundred fifteen percent (115%) of the original purchase order amount if the original purchase order exceeded thirty-five thousand dollars ($35,000.00).
(Ords. 2852-2015, 3306-2022)