(1) If the record is subject to inspection under this chapter and is readily available, the City Clerk or designee will permit the requester to inspect the record or, within ten (10) business days of receipt of the request, provide the requester with a copy of the City record upon receipt of any applicable fees.

(2) If a record is not subject to inspection, within ten (10) business days of receipt of the request the City Clerk will state in writing that the records is not subject to inspection, providing an explanation and/or the City, State or Federal law that authorizes or requires the withholding of the City record from inspection.

(3) If the request is deemed nonroutine, large and is not immediately available or staff resources of the City are not sufficient to respond to the request, within ten (10) business days of the receipt of the request, the City Clerk will furnish a written acknowledgment of the receipt of such request and a statement of the approximate date the record will be available and an estimate of any applicable fees, which will be reasonable under the circumstances of the request.