(a) Promulgate the Policy to all departments and require each department to assign a departmental retention coordinator to assist the Clerk in Policy implementation and maintenance.

(b) Establish the procedures for routine transfer of records for storage and/or destruction.

(c) Tabulate the records prepared for destruction, including the appropriate Schedule citation, and shall approve each destruction.

(d) Provide witness certification to each authorized destruction.

(e) Prepare and promulgate procedures for Policy maintenance; i.e., addition of new record series’, deletions and modification of retention periods. All new record series additions and any reduction in retention periods shall be submitted to Council for adoption.