(1) Requests for leave donations must be made by the employee through the Human Resource office in writing. Approved requests will be forwarded by the Human Resource office to all employees with a cut-off date for donations. Forwarded requests shall only include information that:

(2) Only accrued annual leave may be donated. Donations must be in whole hour increments of no less than two (2) hours. Employees donating leave must have and maintain a minimum of forty (40) hours of accrued annual leave in their leave accounts. The identity of employees donating or not donating leave will not be disclosed. Probationary employees and employees working less than fifteen (15) hours a week may not donate or receive donated leave.

(3) All leave will be donated into an employee leave bank and received on an hour-for-hour basis without consideration of individual City wages.

(4) Leave donations will be used in order of receipt by the City’s Human Resource office. Leave will be transferred as needed into the employee leave bank. Employees receiving donated leave may not cash out any donated leave.

(5) Only employees who have exhausted all annual leave are eligible to receive donated leave. Donated leave can only be used for a medical emergency defined as a condition of the employee or employee’s spouse, parent, or child, including bereavement for a spouse, parent or child, that will require the prolonged absence, including intermittent absences, of the employee from duty and will result in a substantial loss of income to the employee, because the employee will have exhausted all annual leave.

(6) Donated leave will not count towards the minimum hours of leave each employee must use each calendar year.

(7) The City Manager shall create any necessary complimentary policies and forms to implement this section of code.