(a) The City Manager shall cause a service or personnel record to be maintained for each employee in the classified and department head services of the City of Kenai.

(b) The personnel record shall show the employee’s name, title of position held, the department to which assigned, compensation, change in employment status, training received, and such other information as may be considered pertinent.

(c) A personnel action form shall be used as the single document to initiate and update personnel records.

(d) Employee personnel records shall be considered confidential and shall be accessible only to the following:

(e) Department personnel files should not be developed or maintained, except as working records; i.e., accumulating data for evaluation reports. Departmental personnel records are therefore unofficial and have no standing.