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(a) Routine Requests. Will be responded to promptly at the office where the records are kept, or another City office if more convenient to the City, during business hours at a time that does not interfere with the orderly conduct of City business.

(b) Nonroutine Requests. Records in response to an approved nonroutine request will be made available for inspection or copying at City Hall, under the direction of the City Clerk or designee. For the convenience of the City, the City Clerk may designate an inspection location elsewhere in the City. The time for inspection will be during business hours. The City Clerk will advise the requester of the specific times and dates on which the inspection may occur. If, and to the extent necessary to maintain the orderly conduct of City business, the City Clerk may limit the days and hours when inspection and copying of public records may occur.

(c) Large Requests. If a request is made for inspection or copying of a large volume of public records, the City Clerk, after consultation with the City Attorney, may require the requester to make a written designation of the order in which the requester wants the records produced. When such order is designated by the requester, the City will attempt to produce the records in that order. Requests for inspection or copying of a large volume of public records, or requests that will require the City to search or review a large volume of public records, will be responded to as City staff time permits. The City Clerk will advise the requester of the estimated time in which the response will be made.

(Repealed and Reenacted Ord. 3381-2023)