“Business day” means every day except Saturday, Sunday or a holiday recognized by the City, and is calculated by excluding the first day and including the last day, unless the last day is a Saturday, Sunday or holiday.

“Certified copy” means a copy of a document certified as correct by the City Clerk.

“City” means any department, division, board, or commission which has custody of a public record as defined in this chapter.

“Emergency Services Department records” means records related to the unique functions of the Fire or Police Department, which include but are not limited to fire incidents, emergency medical services, public safety, investigations, and law enforcement.

“Harassment request” means a request not made in good faith, and is made for the purpose of harassment of the City or City officials, or to purposely interfere with the orderly conduct of City business.

“Nonroutine request” means but is not limited to a request for records that are or might be exempt from disclosure, requests that will or might be denied for any reason, requests that will take substantial staff time to respond, and requests from a person involved in litigation with the City.

“Proprietary information” means information regarding techniques, methods, strategies or other unique data in which a valuable property interest may be established or which may be used by a person or entity for a competitive advantage.

“Public records” means items, regardless of format or physical characteristics, that are developed or received by the City that are preserved for their informational value or as evidence of the organization or operation of the City; “public records” or “records” does not include proprietary software programs.

“Routine request” means a request for records that are clearly to be made available to the public, and which can be responded to quickly without a substantial amount of effort or time by the City staff.